How Microsoft 365 promotes business improvement

Office - Business

From stakeholder meetings that spring up from nowhere to everyday projects demanding your attention, your business needs to be efficient, responsive, and productive with the information technology (IT) systems to match. 

Microsoft 365 (M365) is a platform of cloud-based applications companies can use to consolidate their projects and increase their output. It can help your small to medium-sized business achieve more profit and a greater competitive edge. 

There are various reasons why you should use M365 to improve your organisation’s processes.

Collaborative business models

Microsoft 365 allows your workers to collaborate on documents and files via co-authoring. The suite keeps all your company’s information and sensitive documents in a secure space that is accessible through the internet 24/7.

Employees can create, edit, and share files and documents in real-time. All revisions are saved automatically, ensuring that a document’s most current iteration is in use and the chances of leveraging false information are reduced.

Collaboration tools empower businesses and keep teams connected. With M365, your staff can complete their assignments at any time and from any location – your business can continue to run no matter your circumstances.   

Enhanced communication

M365 offers its users several ways to communicate with colleagues and clients through mobile devices and computers – chiefly with the applications Teams and Outlook. Microsoft Teams can serve as your organisation’s communication hub, supporting features including audio calls, instant messaging, video conferencing, and more.

On the other hand, the business-class email server, Outlook, can be used to draft, write, and send more formal correspondences such as customer emails or stakeholder pitches. 

Teamwork and seamless communication are essential for the continuous improvement of your small or medium-sized business. With Microsoft’s communication tools, your processes that go towards customer satisfaction and revenue generation are enhanced.  

Covers all bases

The applications in M365 help businesses manage every aspect of their daily operations, from data management to reporting. Each application specialises in an area that can boost the efficiency of your business and optimise its performance. 

Excluding Outlook and Teams, the standard applications are as follows:

  • PowerPoint – used for creating eye-catching presentations.
  • Excel – used for creating data-consolidating spreadsheets.
  • Word – used for writing text-based publications such as reports.
  • OneDrive – cloud storage that supports the entire M365 platform.
  • SharePoint – a content management system for internal document sharing.

M365’s programs are versatile and compatible with Windows and iOS networks. Upon implementation, you will not need to wait to see the value in Microsoft 365 – it is ready to assist you from the first click.

Cost-efficient plans

Along with their one-month free trial, Microsoft 365’s subscription plans contain various features and services that reflect their price tags. The more the plan costs, the more features it gives you. 

However, Microsoft allows users to upgrade or downgrade their subscriptions based on their needs.

The plans are:

  • Microsoft 365 Business Basic
  • Microsoft 365 Apps for business
  • Microsoft 365 Business Standard 
  • Microsoft 365 Business Premium

There are also other subscriptions recommended for larger companies or businesses on the cusp of growing into an enterprise:

  • Microsoft 365 E3
  • Microsoft 365 E5
  • Microsoft 365 F3 

When you subscribe to M365 and the web versions of its applications, you can have peace of mind knowing that you will not waste your company’s budget on ineffective solutions. It is going towards dynamic tools that optimise your procedures. 

Comprehensive cloud storage

Cloud technology covers software and hardware that can be accessed through the internet. From extra storage space for data to hosting software applications such as Word, Excel, and PowerPoint, cloud storage reduces the stress of system maintenance.  

It can also benefit your small to medium-sized business in several ways:

  • Reduces the risk of data loss by saving your information on a secure platform.  
  • Your information is accessible from various devices anytime and anywhere.
  • You do not have to worry about creating more space in your work area for additional hardware.
  • You are rewarded with terabytes worth of storage.

Robust cyber security

Microsoft 365’s cyber security features protect your business’s data around the clock. From encryption to access control, M365 utilises a host of monitoring solutions (powered by machine learning) to identify and mitigate cyberattacks from devastating your network.

The suite can also integrate with third-party security programs to shore up its defences and create a more powerful cyber security framework. When combined with the fact that you can control how Microsoft’s security solutions operate within your network, your business can benefit from a security model that fully understands how you and your employees work.

Improve your business processes with M365

From Word to Excel, PowerPoint to OneNote, Microsoft 365 can improve your small to medium-sized company’s standing in the market by providing you with tools specifically developed for boosting business performance and promoting a positive work environment. 

The Microsoft consultants at RODIN are experts in leveraging IT infrastructures with the latest solutions. Talk to them today to see how you can use M365 to upgrade your business’s technology for increased operational efficiency and long-term productivity.

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