It is no secret that Microsoft 365 is one of the best productivity suites. You can use it on your smartphone, tablet, and on your desktop computer.
However, Microsoft focuses on security when you’re configuring the Microsoft 365 suite. Its features include email encryption, data encryption, support for two-factor authentication, and more.
Here are some of the best ways to configure Microsoft 365 for maximum security.
What is Microsoft 365?
Microsoft 365 is the company’s productivity suite that allows you to do all of your work on any device. It comes with email, calendar, and contacts.
The suite also includes Office 365 apps like Word, Excel, PowerPoint, and OneNote.
Microsoft 365 also offers collaboration features for teams or with partners and customers.
Why configure Microsoft 365 for maximum security?
Security is a big concern for any business. In Australia alone, cybercrime costs amount to $29 billion every year, and the average cost incurred by a business on one single breach is over $270,000.
Microsoft 365 is one of the most secure productivity suites available. It offers features like data encryption, email encryption, and support for two-factor authentication. It’s also compatible with hardware security modules (HSMs), which are digital devices that generate and store cryptographic keys to encrypt and decrypt data.
The following are some of the best ways to configure Microsoft 365 for maximum security:
There are many other features in Microsoft 365 that can help with email security, including version control and monitoring activity in your account.
Configure two-factor authentication
This is one of the best ways to ensure your security. When you set up two-factor authentication, you’re given a six-digit code every time you login. You enter that code into a prompt in your browser and then you’re authenticated.
It is considered much more secure than just using a password because it will stop unauthorised access to accounts.
By enabling two-factor authentication, you’ll also be able to access and use “My Microsoft” to see your account activity and manage your devices.
Enable email encryption
With support for two-factor authentication, your emails are automatically encrypted when they’re sent, so that you don’t have to worry about sending and receiving confidential information.
First, it is important to enable email encryption on the Microsoft 365 portal. To do this, log in to the portal and under the Settings tab, select “Encryption” from the left navigation bar. Here, you will find a link for “Email Encryption.” Once you click on it, it will take you through the steps of enabling email encryption in Microsoft 365.
Configure file sharing permissions
Open your Microsoft 365 account and navigate to the “Your family and membership” section.
Next, click on the “Family Share Settings” option and then choose the “Change family share settings” button. Once you choose this button, you will be able to select which users can view files shared on your network.
Furthermore, you will be able to select which folders are shared on your network as well as what each folder can be used for by other people who have access.
Finally, once you select the options that best fit your preferences, click save at the bottom of the page, and make sure that these changes are applied immediately.
Set up a hybrid domain
A hybrid domain is a Microsoft 365 feature that allows you to use your own email domain.
The Microsoft 365 admin can set up a hybrid domain for their organisation, including the mailboxes for all of the users in the business. This way, the admin has full control over the domains and their setting
A hybrid domain sets up a layer of security that many people don’t think about. Just because someone has access to your work email doesn’t mean they have access to your personal information.
Get help from the Microsoft experts
Microsoft developed its 365 suite with cybersecurity at the heart of all its tools and apps. It has the potential to be very secure – if you configure the settings to your business requirements.
Microsoft Partner RODIN has all the expertise and knowledge needed to help you configure your Microsoft 365 subscription for maximum security aligned with your company’s needs. Talk to them today and find out more.