5 ways SharePoint empowers employees

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In today’s digital world, everyone is looking for ways to make their employees more productive. 

With the plethora of apps, websites, and software programs available, it can be difficult to find the right solutions. 

However, with SharePoint, you have an outstanding tool at your disposal to enhance your business processes and empower your employees to work smarter in a simpler and more efficient manner.

What is SharePoint?

SharePoint is a web-based collaboration app that is used to store, manage, and share information. It can be used to create team sites and document libraries.

It has the ability to store a large amount of data in one place. This means that you don’t have to worry about your employees not being able to access their files from home or on the go.

SharePoint also makes it easy for employees to work together by using their browsers or mobile devices. You can also use SharePoint as an intranet for your company so everyone can see what’s going on in the company at a glance.

Create an organised hub

SharePoint can be used to create an organised hub for all of your company’s work. It is a great way to share and store documents, as well as collaborate with colleagues. It allows for simple document management to organise all your team’s projects, tasks, schedules, and communication groups.

It also allows you to organise your work into different libraries, which are essentially folders that can contain files, documents, images, videos, and more.

Greater communication and collaboration

SharePoint creates a culture of collaboration. When employees feel comfortable sharing ideas and learning from each other, they are more likely to come to conclusions as a team. This leads to better decision-making and ultimately, more productivity. 

SharePoint provides a centralised location where employees can find information, share their ideas, and collaborate with each other. The app also enables employees to find resources that may be relevant to their work without having to search for them on their own. It is important for companies to provide this type of platform because it helps foster creativity and collaboration among employees, which in turn leads to better customer satisfaction.

Create a space where communication is not only allowed, but encouraged. People who feel comfortable sharing their thoughts and ideas will always be more productive than those who don’t feel free enough to do so.

Interactive data for business insights

SharePoint’s interactive features allow users to work on documents together in real-time and make changes to documents in a way that will not affect other people’s work at the same time.

This allows you to bring data alive, making information accessible and searchable. You can create dashboards, scorecards, graphs, and other visualisations that help guide and inform decision-making. With greater data insights, you can analyse current trends, make strong business decisions, and discover new insights into your customer base.

With this data, employees can perform analysis on their own or within a small group. For example, with SharePoint’s built-in graphs, charts, and mapping apps, you can create visual representations of data.

This is incredibly useful when trying to track key performance indicators (KPIs) and provides a more in-depth look at the current state of your business. Having this type of data-driven organisation is key to making informed decisions, and achieving results.

Transform your business processes

Business processes are not static; they are always changing to meet the needs and demands of your company. This is why it’s so important to empower your employees with the right tools. 

SharePoint will transform your business processes by enabling collaboration between employees and customers. It helps in better decision-making and organisational capabilities.

A SharePoint-based workflow solution can be used to automate tasks, assign responsibilities, and track progress. This can help you save time and resources while improving the accuracy of business processes. It can also be used to automate tasks that were previously performed manually. With this automation, you reduce errors and improve the quality of your work. You also free up your employees to focus on higher-value activities.

Protect your sensitive data

In addition to enhancing your workflows and streamlining business processes with SharePoint, you also want to ensure it is as secure as possible. After all, this is where the data you store is kept.

SharePoint security features:

Encryption: the process of transforming data into a form that can only be decrypted by the intended recipient.

User access control: granular user access control to restrict what users can do in the system.

Auditing and logging: allows you to track user activities in the system.

Multi-factor authentication: a method of signing in where you need to provide more than one identity proof before you can access the system.

Find the right solution for your business

With SharePoint, you can create an organised work hub that keeps track of important information and tasks, and that also acts as a digital communication and collaboration hub.

Microsoft Gold Partner RODIN has all the up-to-date tools, experience, and expertise you could ever need to start your journey to empowering your employees through modern digital tools. Talk to them today and discover how SharePoint can enhance your business.

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