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Team owner, member, and guest capabilities in Microsoft Teams

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Every member in Teams has a role, and each one has different permissions. 

  • Owners
    Team owners manage certain settings for the team. They add and remove members, add guests, change team settings, and handle administrative tasks. There can be multiple owners in a team.

  • Members
    Members are the people in the team. They talk with other team members in conversations. They can view and usually upload and change files. They also do the usual sorts of collaboration that the team owners have permitted.

  • Guests
    Guests are people from outside of your organization that a team owner invites, such as partners or consultants to join the team. Guests have fewer capabilities than team members or team owners, but there’s still a lot they can do.

Note: File permissions for members and guests reflect whatever your admin has set in your SharePoint settings. These can only be changed by your admin.

The following table shows the capabilities available for each role:

Capability

Owner

Member

Guest

Create a channel

checkmark

checkmark

checkmark

Participate in a private chat

checkmark

checkmark

checkmark

Participate in a channel conversation

checkmark

checkmark

checkmark

Share a channel file

checkmark

checkmark

checkmark

Share a chat file

checkmark

checkmark

 

Add apps (such as tabs, bots, or connectors)

checkmark

checkmark

 

Can be invited via any work or school account for Microsoft 365

  

checkmark

Create a team

checkmark

checkmark

 

Delete or edit posted messages

checkmark

checkmark

checkmark

Discover and join public teams

checkmark

checkmark

 

View org chart

checkmark

checkmark

 

Add or remove members and guests

checkmark

  

Edit or delete a team

checkmark

  

Set team permissions for channels, tabs, and connectors

checkmark

  

Change the team picture

checkmark

  

Add guests to a team

checkmark

  

Auto-show channels for the whole team

checkmark

  

Control @[team name] mentions

checkmark

  

Allow @channel or @[channel name] mentions

checkmark

  

Allow usage of emoji, GIFs, and memes

checkmark

  

Renew a team

checkmark

  

Archive or restore a team

checkmark

  

 

Every member in Teams has a role, and each one has different permissions. The following table shows the capabilities available for each role:

Note: Guest access is available on Android and iOS.

Capability

Owner

Member

Guest

Create a channel

checkmark

checkmark

checkmark

Participate in a private chat

checkmark

checkmark

checkmark

Participate in a channel conversation

checkmark

checkmark

checkmark

Share a channel file

checkmark

checkmark

checkmark

Share a chat file

checkmark

checkmark

 

Add apps (such as tabs, bots, or connectors)

checkmark

checkmark

 

Can be invited via any work or school account for Microsoft 365

checkmark

 

checkmark

Create a team

checkmark

checkmark

 

Delete or edit posted messages

checkmark

checkmark

checkmark

Discover and join public teams

checkmark

checkmark

 

Post in the General channel

checkmark

checkmark

checkmark

View org chart

checkmark

checkmark

 

 

 
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