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Outlook Search

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Outlook’s search box is a powerful tool to help you find messages, contacts, tasks, and calendar entries.

You can type a few phrases in the Search box at the top of the Outlook window. In addition to searching for different words and phrases, you can use various operators and keywords to narrow your search results.

How to search in Outlook

To start your search, follow these steps:

  1. Click the Search bar at the top of the Outlook ribbon.

    outlook search box

  2. Type the name, subject, or phrase which is included in the email message that you want to find. You can use quotation marks around a phrase to search on words in that exact order.

    outlook search testing

Refine search results

You can refine your search through the Advanced Search. Based on your preference, you can use Advanced Search by clicking the filter button on the right side of the search box.

Software - Email

Follow these steps to refine your search:

  1. Select an option to refine or widen your search: Current Folder, Subfolders, Current Mailbox, All Outlook Items.

  2. If you’re looking for a specific attachment, you may filter to only see emails that has attachments.

  3. You may also select a category within the refined group to further filter your search results:
    • From – shows results from a specific person.
    • Subject – shows results based on the subject.
    • Has Attachment – shows emails that have attachments.
    • Categorized – shows results that have a specific category assigned to them.
    • Sent To – searches messages Sent to You, Not Sent Directly to You, or Sent to Another Recipient.
    • Unread – shows unread messages.
    • Flagged – shows messages flagged by you.
    • Important – shows emails marked as Important.
    • More – filters your results based on more advanced criteria, such as Cc or Sensitivity.
  4. Click Add more options and select from the Advanced Search Options dialog to further refine your search.

  5. Select Close to close the Search tab.

To learn more, you may watch this short video tutorial.


Search and filter email

How to search in Outlook

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