-
Getting Started
-
- Enroll an Apple Mac Device to Intune
- How to configure OneDrive to open documents in desktop apps
- How to configure SharePoint to open documents in the desktop apps
- How to sync files from OneDrive and SharePoint to Windows PC
- Microsoft Teams Rooms
- Mobile Application Management (MAM)
- Office 365 Advanced Spam Filter
- Setup email in Outlook for iOS
- Setup Outlook for Android
-
Microsoft 365
-
- Add users to a private channel
- Available Training for Teams
- How to add users to Microsoft Teams
- How to join a Teams meeting
- How to record Teams meetings
- Manage attendee audio and video permissions in Teams meetings
- Microsoft Teams Rooms
- Microsoft Teams Screen Share and Remote Control
- Scheduling a Microsoft Teams meeting
- Sharing Teams meeting with external users
- Use mentions to get someone's attention in Teams
- What is Microsoft Teams?
-
- Available Training for SharePoint
- Check out and check in a file on SharePoint
- How to configure OneDrive to open documents in desktop apps
- How to configure SharePoint to open documents in the desktop apps
- How to Create and Share a SharePoint Calendar
- How to delete a previous version of an item or file in SharePoint
- How to edit sharing permissions for OneDrive or SharePoint files or folders
- How to move folders in SharePoint between libraries
- How To Request Files Securely Using Microsoft 365
- How to share files via OneDrive
- How to share SharePoint files or folders
- How to stop syncing document libraries in OneDrive
- How to sync files from OneDrive and SharePoint to Windows PC
- How to upload documents to SharePoint on the web
- Manage user access from “Get a link” sharing on SharePoint
- Recover deleted files in SharePoint
- Restrictions and limitations in OneDrive and SharePoint
- See who a file is shared with in OneDrive or SharePoint
- SharePoint alerts
- SharePoint Columns
- Sync files with OneDrive on Mac OS X
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-
- Add a public folder to Favorites
- Add members to Distribution List in Outlook
- Block an email sender
- Capturing Screenshots in Outlook
- Change View Settings in Outlook
- Clearing autocomplete out of Outlook
- Create a group in Outlook
- Create An Email Signature In Outlook
- Creating an Outlook profile
- Delay or schedule sending email messages in Outlook
- Disable Insights in Outlook
- Display more than 12-months of emails in Outlook
- Download public folders in Cached Exchange Mode
- Email Encryption
- Enable the From field and the Bcc field for Outlook
- How to clean mailbox
- How to clean mailbox via Outlook web access (OWA)
- How To Collapse Or Expand All Groups In Outlook
- How to create a new profile in Outlook 2016 on Windows 10
- How to Manage Disabled Outlook Add-ins
- How to open a shared calendar in Outlook
- How to open and use a shared mailbox in Outlook
- How to send a meeting request on behalf of someone else
- How to send from an alternate email address
- How To Setup An Out Of Office Message - Outlook (Desktop)
- How to setup an Out of Office Message - Outlook (Mobile App)
- How To Share a Calendar in Outlook
- How to share my Outlook folders
- Managing mailbox rules in Outlook
- Mark unread message as read when deleting in Outlook
- Office 365 Advanced Spam Filter
- Office 365 Clutter feature in Outlook
- Recovering Deleted Emails
- Releasing an email from Microsoft 365 Quarantine
- Report Junk Message in Outlook
- Room and Equipment Mailboxes
- Scheduling a Microsoft Teams meeting
- Set Up Email On Mobile Device
- Setup a contact group
- Setup email in Outlook for iOS
- Setup Outlook for Android
- Sorting Deleted Items folder by date deleted
- Updating the Global Address List in Outlook
- What to do when you can’t receive group emails
- Working with Follow Up Flags in Outlook
- Working with Outlook Offline
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- Files on-demand in Windows 10
- Getting setup with Microsoft OneDrive
- How to stop syncing document libraries in OneDrive
- Import data to SharePoint lists from Excel
- Install Visio and access Visio for the web
- Microsoft Bookings
- Microsoft MyAnalytics
- Microsoft Planner
- Microsoft Search in Office
- Microsoft To Do
- OneNote with Office 365
- OpenVPN profile import
- Windows Hello
- Available Training for OneDrive
- Change Date Time Format in Microsoft PowerApps
- Fix OneDrive sync problems
- How to change the default font in Excel
- How to change the default font in PowerPoint
- How to Install Project 365
- How to reset password using self-service password reset
- Microsoft Teams Rooms
- Recover files in Office 365 Exchange Online
- Recover Previous Versions (Office 365)
- Register for Passwordless Authentication - Microsoft Authenticator
- Set Up Email On Mobile Device
- View and Manage installed add-ins to Microsoft Office
-
-
Tips & Tricks
- Adding Key Websites to the Taskbar
- Change Default PDF Viewer
- Change my computer time zone settings
- Configure Microphones In Windows
- Cortana
- Creating Shortcuts on the Start Menu, Taskbar, and Desktop
- How to change default programs in Windows 10
- How to change sleep settings in Windows 10
- How to Compress a PDF file and make it smaller
- How To Format a Hard Drive or Flash Drive
- How to record Teams meetings
- How to reset password using self-service password reset
- How To Setup a Personal Hotspot on your iPhone or iPad
- How to stop syncing document libraries in OneDrive
- How to turn Windows 10 into a wireless display
- How to Zip and Unzip files
- Import Photos From External Device With Windows 10
- Integrate your phone with Windows 10
- Keep your laptop on with the lid closed on Windows 10
- Keyboard Shortcuts
- Microsoft Teams Rooms
- Microsoft Teams Screen Share and Remote Control
- Multiple users in Edge and Chrome
- Office 365 Advanced Spam Filter
- Quick Access in Windows 10
- Register for Passwordless Authentication - Microsoft Authenticator
- Report Junk Message in Outlook
- Set Up Email On Mobile Device
- Sharing Teams meeting with external users
- Snap Feature on Windows
- Suspicious emails and how to identify them
- The Windows 10 Taskbar
- View and Manage installed add-ins to Microsoft Office
- Virtual Desktop in Windows
- What is Two Factor Authentication
- Windows 10 Power modes
- Windows 10 Quick Assist
- Windows 10 Touchpad Gestures
- Windows 10’s Timeline
- Working with Follow Up Flags in Outlook
- Show all articles ( 25 ) Collapse Articles
-
Apps
- Creating Applications and Shortcuts for Websites
- How to Compress a PDF file and make it smaller
- How to Install Office 365 on Additional Devices
- How to set Adobe as default PDF viewer on Windows 10
- How To Update Windows 10 to the Anniversary Update
- How to use MyGlue
- How to use ThreatLocker
- Importing passwords to MyGlue
- Install MyGlue extension in Microsoft Edge and Chrome
- RODIN Control
- Slow Printing/Issues with Printing in Adobe
- Snip & Sketch
- Snipping Tool
-
Rodin Voice
- 3CX App Guide for iOS and Android
- 3CX Desktop App – How to change Audio settings
- 3CX Mobile Application – How to perform a Call Transfer
- 3CX V18 and Microsoft Single Sign On (SSO)
- Add 3CX Contact
- Configuring Holidays in 3CX
- How to install the new 3CX Windows Desktop App
- New 3CX Client and Desktop App – 3CX V18
- Rodin Voice - Configuring Holidays in 3CX
-
OneDrive
- Fix OneDrive sync problems
- How to add a shortcut to shared folders in OneDrive
- How to add an account in OneDrive
- How to edit sharing permissions for OneDrive or SharePoint files or folders
- How to Pause and Resume sync in OneDrive
- OneDrive see files shared with you
- OneDrive Share Files and Folders
- Restrictions and limitations in OneDrive and SharePoint
- Scan to OneDrive with PaperCut for the first time
- See who a file is shared with in OneDrive or SharePoint
- What do OneDrive icons mean
-
Something Else?
- Barracuda Cloud Archiver Email Restore Guide
- BitTitan user experience
- Can't find what you are looking for?
- Change computer's name on a Mac device
- Cleaning the document feeder glass assembly for marks on the page when copying
- Clear Chrome History
- Connect to a network printer
- Copier/Print section
- Find your computer or device name on an Apple device
- Forget Wi-Fi connection in Windows 10
- How to clear cache and cookies in Microsoft Edge
- How to export and save Chrome bookmarks
- How to keep a MacBook on when lid is closed
- How to swap the Fn (Function) and Ctrl (Control) keyboard keys – Lenovo
- How to update browser to the latest version
- Mark up PDF files in Microsoft Edge
- Pinhole reset button on Lenovo devices
- Protect yourself from spam & phishing attacks
- Recover lost or deleted files (Previous Versions)
- Remove account from Android
- Set up taskbar notification area
- Using Sophos Connect VPN Client
- Show all articles ( 7 ) Collapse Articles
Microsoft Teams Rooms
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Microsoft Teams Rooms brings HD video, audio, and content sharing to Teams or Skype for Business calls and meetings of all sizes, from small huddle areas to large conference rooms.
This article will walk you through how to use your Microsoft Teams Room and how to best utilise it.
Learn about the touchscreen console
The touchscreen console in a conference room is the heart of every meeting. It automatically wakes up when it detects motion. On the screen, there are a few things you can do:
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Join a scheduled meeting by selecting the meeting.
Note: To get a meeting to show up on the room console, organizers should set the room as the meeting location.
-
Start a new meeting by selecting Meet now
.
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Make a phone call by selecting Dial pad
and dialing a number.
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Project your laptop by plugging in the cable connected to the console. Depending on the room settings, it may be projected to the room automatically, or you may have to select Present
on the room console.
-
Select More
for instructions on how to add the room to a meeting, give feedback on the device, or change settings.
When you’re in a meeting, you’ll have options to manage your camera and mic, share content, add participants, and end the call.
In Skype for Business meetings, you’ll also have the option to check out conversations and content.
Invite a room to a meeting
Use Outlook to reserve a room equipped with Microsoft Teams Rooms
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Open Outlook, and go to your calendar.
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Select New Teams Meeting in the Teams Meeting section or New Meeting, then Teams Meeting.
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Select Room Finder in the meeting scheduler or type the conference room email address.
-
Select Show a room list and find a building or list.
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Choose a room from the list of available rooms.
-
Complete the meeting invitation as you would for any other meeting before sending.
Use Skype for Business to add a Microsoft Teams Rooms room to an existing meeting
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Join the meeting from your personal device.
-
Select Invite More People.
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Search for the room name (it’s on the console), and select OK.
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Accept the call on the console to join the meeting.
Use Outlook to add a Microsoft Teams Rooms room to an existing meeting
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Open the meeting in Outlook on your personal device.
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Add the room name (it’s on the console) under To or find the room using Room finder in the meeting scheduler, and send the update.
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If the meeting is accepted, it will appear on the console.
-
Select the meeting on the console to join.
Join a meeting
Join a scheduled meeting
Just find your meeting on the console and select it to join.
Any meetings currently happening are at the top of the list. After a meeting ends, it’ll stay on the screen for a little while so you can easily join again if you need to.
If a scheduled meeting doesn’t appear on the console (or if the meeting tile shows More options … instead of Join), you will need to invite the room or add the room on your personal device.
Join a scheduled meeting that’s not on the console
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Join the meeting on your personal device.
-
When you’re choosing your audio and video settings you have the option to add a room so you can use that room’s audio and video equipment. Your personal device may even detect a nearby room using Bluetooth.
If it does, you’ll see the meeting room’s name and the option to Join and add this room. If the nearby room has already joined the meeting, just select Audio off to join with your audio off and avoid disrupting the meeting. -
If your device doesn’t detect the room nearby, select Add a room under Other join options and search for the room you’re using.
-
If you’ve already joined the meeting on your personal device, you can select Show participants
, then go to Invite someone or dial a number and search for the room name. Then, select the room and OK to call it into the meeting.
-
Then, the room will ring. To join the meeting, select Accept on the room console.
Note: Make sure the audio on your personal device is off before you accept the call on the room console, or you could cause echo.
Start an unscheduled meeting
-
Select Meet now
on the room console.
-
Under Type a name or number, find the people you want to invite.
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Select people to add them to the list of invitees.
-
After all the people you want to invite are on the list, select Invite. Your meeting will begin automatically.
-
Or, if you have a URI for a meeting you want to join, select Enter a URI and type the URI for the meeting.
Note: For now, this is only available on Skype for Business.
Share content
Share your screen with in-room participants
To share your desktop with in-room meeting participants, just connect your personal device to the appropriate cable connected to the room console.
Depending on your room settings, your screen may be shared automatically, or you may have to select Present on the room console.
Share your screen with all meeting participants
There are two ways to share with both in-room and online participants from a personal device:
-
Join the meeting on your personal device and select Share
, then the item you want to share. Go to Share your screen in a Teams meeting to learn more.
-
Connect your personal device to the cable connected to the room console. Depending on your room settings, your screen may be shared automatically or you may have to select Share
on the room console.
Share in-room content
Content cameras allow you to stream a traditional whiteboard into meetings so remote participants can clearly see what’s being drawn. While you write, we’ll square up the board, enhance the ink, and make anyone in front of the whiteboard transparent.
If the room you’re in has a content camera, you can share to it by selecting Share > Content camera on the room console.
Stop sharing your desktop
Select Stop presenting on the console.
Make a phone call
-
Select Dial pad
on the room console.
-
Dial a number, and then select Call.
Manage a meeting
Add a participant
-
Go to Add participants
and find the people you want to invite.
-
Select people to add them to the list of invitees.
-
After all the people you want to invite are on the list, select Invite.
Pin a participant’s video
When there are multiple people sharing video in a meeting and you want to see one person’s video on your room display, select their name on the room console, then Pin.
Note: This will only pin the video for the room, not for others in the meeting.
Remove a participant from the meeting
To remove someone from a meeting, select their name on the room console, then Remove participant.
Participate in the meeting chat
-
Select Conversation on the room console.
-
Go to Type a message, use the keyboard to type a message, and then tap Send or press the Enter key.
Note: For now, this is only available on Skype for Business.
Manage the screen layout
-
Select Layout on the room console.
-
There, you can toggle between different layouts for your room display.
Note: If you have a single display, you can choose between showing just shared content or showing content and a row of people. If you have two displays, one will show content and the other will show people. Selecting Layout will swap which display shows which.
Manage audio
-
Select Mic
on the room console to mute or unmute the room mic.
-
Select Volume up or Volume down to adjust the speaker volume or mute the speaker.
-
Mute participants by going to Participants, selecting a name, and then Mute participant.
Manage video
-
Select Camera
on the room console to turn the room camera on and off.
-
Choose which video device you want to use, or tap Camera Off to stop streaming the room’s video.
Note: For now, you can only switch between cameras on Skype for Business.
Remove uploaded content
If you leave the meeting room before your scheduled meeting time has ended, you can remove any content that you uploaded for the presentation.
-
Go to Content on the room console and select the content that you want to remove.
-
Select Remove.
Leave a meeting
Select Leave meeting on the room console to leave a meeting.
Then, rate the call on the room console using a scale of 1 – 5 stars.
Additional in meeting call controls
-
Enable/Disable the meeting room camera
-
Mute all meeting room microphone devices
-
Share screen
-
More options (for instructions on how to add the room to a meeting, give feedback on the device or change settings
-
Change the layout of how the meeting attendees appear on-screen
-
Volume controls
-
End Call
References
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