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How to book a meeting with FindTime in Outlook

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FindTime is an Outlook add-in for scheduling meetings. The organizer can send multiple time options through FindTime and minimize the back-and-forth emails in scheduling.

To proceed, you may install FindTime add-in on Outlook.

Installing FindTime in Outlook Desktop

To install FindTime in Outlook, follow these steps:

  1. In Outlook, click Home > Get Add-ins.

  2. Search for the FindTime add-in.

  3. Click Add.

  4. You will see FindTime add-in in the Home tab activated when you select a message from Inbox.

Note: If you cannot access Add-ins or FindTime, your administrator may have turned off your access. Contact your administrator for more information.

Scheduling a meeting in Outlook with FindTime

Follow these steps to schedule a meeting in Outlook with FindTime:

  1. Create a new email or select an email to reply to.
  2. List people required for the meeting in To. Optional participants in Cc.
  3. Click New Meeting Poll and select meeting settings.

  4. FindTime looks through the attendees’ schedules and suggests suitable meeting times.
  5. From there, you may select a few suitable meeting times. Click Next.

  6. Enter the meeting location if required.

  7. Select Poll settings and toggle the ON/OFF options then click Add to email.



  8. FindTime will insert the suggested meeting times into your email. Click Edit Options to change the meeting settings, if necessary.



  9. Click Send to send the meeting invites and start the voting process.

  10. You will receive a direct link to the voting page for your meeting. 

Sources:

How to create a FindTime poll

Install FindTime

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